I think the key point is that you're saying ARV of $1.2M IF a condo conversion is allowed. 

I cannot tell you how many conversations I've had with people who end up going to HD or Lowe's with a contractor to buy a miter saw or air compressor because the GC doesn't have one. 4.

I was always having to have these weird conversations with people in desperate situations about why they should let me try to wholesale their house.  

If you can actually produce consistent deals at a high rate of conversion and back it up with conversion rates into profit producing deals, then you can charge whatever you want.  

We are looking for a better way to manage all of our contacts, conversations, set future tasks with the leads that dont materialize to follow up, etc.

Get the seller on the phone, and reinforce those issues in your conversation. 

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Your job is to get the prospect to call without misleading them or setting them up for unrealistic exoectations during conversion.

Depending on how that conversation goes and if you can collect timely would determine my next move.  

@Redgy Saint-Germain I suggest you have a frank conversation with him about what he's willing to do and what he isn't.