Instead of cold calling random banks, go to the REIA meetup local to where the real estate is physically at, and ask those investors who is doing their mortgages. 

https://dos.myflorida.com/sunbiz/start-business/ef...A fictitious name (also known as a“doing business as” or “dba”) is: Different from your personal name, if doing business as a sole proprietor.Different from your entity’s legal name, if you have incorporated or otherwise formed a separate legal business entity.

If you or someone you trust doesn’t physically go and tour the building you will never know the truth  

A prospective Property manager I am vetting uses Show mojo to show properties instead of physically going to showings.

One recent New York decision found that “given the now widespread use of email as a form of written communication in both personal and business affairs, it would be unreasonable to conclude that email messages are incapable of conforming to the criteria of (the New York version of the UETA) simply because they cannot be physically signed in a traditional fashion”[2]UETA applies “only to transactions between parties, each of which has agreed to conduct transactions by electronic means.

I can easily get the physical occupancy up on a property but the economic occupancy is what we are looking at the most. 

My guess is that there are so many things about the process that you don't know, that I you could potentially make so many mistakes by doing it yourself.Then you have to spend the time and energy to clean up those mistakes.If you are getting into the rental business, you need to do so upon a strong foundation by getting a CPA to help you out.I'm not trying to scare you, but it's like building a house on a weak foundation and then watching it crumble.You mentioned an S Corp, but you haven't mentioned whether or not you're incorporated yet.Here's a useful article on S Corp status, but I still suggest you get a CPA to help. 

I have had one ugly experience doing this that has convinced me of the wisdom of carrying a concealed handgun in any jurisdiction where it's as easy to get licensed as it is in mine.All that ugliness aside: handle any physical tour of a rental property the same way a real estate agent trying to sell a property handles it.

I am looking for a way to estimate the rehab cost before physical inspection/walk through of property when first analyzing the property.

Should we incorporate and create a shareholders agreement?