Eventually your team is going to be more than just you, and if you want to systematize your process so that you're working on your business not in your business then you're going to have to outsource most of the work eventually anyway.   

I've had a wonderful opportunity to go view many potential properties to flip and went to see some of the houses that the other agents' investors are in the process of rehabbing.

They are all preforming well, but due to deduction maximization by my CPA, the big banks are having issues processing my loan for the latest property that I have under contract.

Once I am a bit more sure of the numbers I will probably create an excel sheet, to speed up the process.

All those other bells and whistles that people would like for machines to manage can get convoluted when you certain processes need human discretion.

If that's true then it would slightly diminish the advantages of making cash offers because a good lender would only need a few more days to process a loan.  

It could be your own personal deal and I could just take notes on the process even jump if need be.

@Michael LeYes generally one can invest in real estate alongside her own IRA as long it is processed as a tenants-in-common transaction, for example.   

Can you guys share  how this process can it be done? 

I understand that it may not be the most profitable deal, but for my 1st deal I'm looking more to gain experience and walkthrough the entire process.