Hey Eric,Great to hear you want to house hack, you are on the right track.

Right now, I have a spreadsheet, and I also use Trello to help me keep track of contact I make with clients. 

Investing with sponsors who have a proven track record and who prioritize capital preservation helps ensure that they will protect your investments and do what they say they’re going to do.Changing market and economic conditions are always a risk.

I keep track of expenses as well as rent just to know where I am at. 

I am very organized and have been keeping very good track of my expenses for the home so I will end up knowing my EXACT loss if it should happen.

To start I am not a CPA or attorney but the way my books are handled:If a note is paid off or sold to another investor - mine are tracked the same.

Sometimes if you mail a certified/registered letter with return receipt requested it will show the forwarded to address. ie, her last known address is probably her previous rental, mail it there and see if you can track it.

You may also want to find an accountability buddy to keep you on track.

I guess my agent is more focused on meeting my needs, but I also have a track record of closing every deal.

And since we are moving in, our bikes and tools not being stolen is our number one priority -- so I want it to be clear that the space is monitored and access can be proven.