However, I'm in no place to lend legal advice or tax advice but the points I put up are just some things I've been researching so that I am better prepared to make a smart decision.

They could spend an hour or two preparing for the meeting and have it be an hour meeting. 

Tax preparer doesn’t like the shoebox of receipts anymore.

What ways can I prepare myself for these type of events. 

It's important when you are getting started to build out your team so that you are prepared when something comes your way. 

On the other hand, Option 2 with the BRRRR strategy entails owning a single property outright, building long-term equity, and potentially cashing out through renovations, but it's a slower ride, relying on successful renovations and favorable refinancing options, and you're starting with just one property, which may limit your income potential.

One of my bizz partners owns a 150 unit complex in the Northwest Solid B.. his PM sent e mail telling him to prepare for 40% non pays..

My thought is yes because that was time spent renovating the property to prepare it to be rented. 2) Do hours logged include time spent driving to the property to perform renovations and re-stock supplies?

The squatters would have to go through the legal process, which they won't because they know they have no evidence of legal occupation.The worst that could happen is violence, so you should only attempt this if you are prepared to defend yourself. 

Or are these sellers just really under prepared for digital communication?