Hi Kareem
As James puts it, I would spend the majority of my time In Lead generation. I would not worry at this time in the paper work, which in my opinion is just busyness that keeps you await from your number 1 task, and that is getting clients.
I would structure my day where I maximize this task. If you don’t have any clients that you are servicing, then I would spend all day on lead generating and that could be any where in between 10 to 12 hrs depending on your business structure. Another way is to dedicate 6 to 8 hrs in lead generation and the other 4 hrs previewing properties, that way you get to know more of your market and you are not just looking at a screen, you are actually out there. Oh and so it early in the day, I mean start as early as you can, 7 am or 8 am. Don’t stroll in at 10 am, because those swept riser agents have already gotten to them apples before you even got up, but again to each it’s own. My two cents.
If you do have clients, don’t service them until after you have your lead generating out the way. For example let’s say you are in your office by 7 45 am, practice in your script for 15 mins, and then turn off every distraction, meaning no posting online, no incoming calls, no chatting it up, not drinking coffee etc, you get the point. Hit those phones for at least 4 hrs non stop preferably for me 6 hrs. And then in the early after noon you start to make your call backs to those missed phone calls, emails etc. Now remember when I said lead generation I mean new leads, not leads that you have been working already, you will do this in the early afternoon. Once you start getting appointments, you will use the late afternoon to early evening for this.
Now if you notice, I didn’t mention anything for breakfast, lunch, or dinner. You will have to squeeze these activities in or use them as lead generating act, for example lunch, go where your potential clients hang out and just start to chat them up, they will soon begin to know you and regard you as one of their own people. Again just my two cents.
Happy hunting!