I just purchased my 5th rental and I am in need of some advise on how to set up books and track the basis of this house.

The bigger truth is banks (and other creditors) are not likely to lend to LLC (or any other business entity) with no credit history, track record, etc. 

Trying to track down an ex tenant to recoup unpaid bills is like pulling teeth.  

I feel like I am on the right track at least. 

In the end I decided to close on the HELOC anyways, but it was a good learning experience and the next time I do it (probably within the next 6 months on a foreclosure I just bought as a personal residence) I'll be sure to do a lot more shopping around.I think your best bet is to look for a local portfolio lender as mentioned above and if you're not ready to pay the prevailing rates for that kind of money consider going back to work full-time for a few more years as you complete a few more deals and build up your track record with the intent to find private partners etc.

It's great to have you and I think you are on the right track listening to the podcast and reading the blogs.

We have track records of success and now seeking for working capital for more upcoming project.

I own 8 properties with a partner and were looking for guidance:We want to find an easy way to track our spending so when tax time comes around we will know exactly what we spent rehabbing each buy and hold rental property that year.

This dummy has not used any application to track rental income/expenses etc.

Almost 3 years into REI and I just now am starting to get any lenders to pay attention to me, now that I have proven my self.