I met with the seller yesterday and after going back n forth about my financing terms, it turns out it would not allow me to get one of the homes paid off until I have made the down payment of 45k, paid the mortgage down to $180k, then paid 1/3 of that balance to have a home signed free in clear in my name.

Balance sheets, Cash flow statements, etc.It seems that many software programs are set up for accountants, or property managers (NOT owners.)What do you use?

I read in another thread that the mortgage balance needs to be paid in full within 1 year of the decedents passing.... does that mean I have whatever time remains of that 1 year period before I need to make any payment? 

Stick to your processes and attempt to return the balance of the deposit.

In the meantime build up a bit of an account balance for that property from the four rented apartments, and then move into the desired apartment with a little cushion in the bank.

I have positive cashflow on all my rentals so my balance in this checking account is accumulating but earning zero interest.

Also, the small loan balance contributes to the rate. 

If so do a couple cashout refis on the most appreciated and use the money to pay a couple with the lowest balances off? 

There are some trusts that distribute a percentage of the balance of the trust assets.

., debt), and you can balance the risk, go for it.