Their lack of ethics and competence resulted in significant and avoidable complications that could have been prevented with a more reputable organization.

As to what you wrote above, it's just a wishful thinking, I am a businessman, not a non-profit or charitable organization receiving state grants and donations.

They are a smaller organization but also offer landlord services. 

It gets really confusing at times, so I’m just kind of trying to figure out what would make my life easier, and I wanted to be more organized.

Fort Worth based with the organizer Jimmy Reed.

This isn’t a direct answer to your question, but one thing I found useful when making new broker contacts was calling those who had properties listed/recently listed and try to organically build a rapport.

Can anyone give me some advice on organizing my system?

In most areas of the country, both vacant and improved land will have some kind of property taxes (minus religious organizations and few other exceptions).

Having a set schedule definitely helps, and organization is definitely another big thing.

But LLCs and banking accounts is mostly your personal preference of how you would like to organize your business structure.