AS for building 3 mil more homes that will cause price rises again in lumber and other items for the house not to mention man power  .. 

We are not finding the answers we seek on the exact best way to set up the accounting side of things, a couple gaps in the flow from adding inventory items on a Work Order to the billing phase, etc.

If oven, washer, dryer go out, I would pay them some money for during the week for food to eat out or laundromat, and then fix on the weekend.As you said you're in the learning phase.

Looking to purchase one and struggling with the right calculators to determine the real metrics.As I understand it (recently looked at buying a former bnb) you need to treat it like any other STR with your extra costs such as food, etc  baked in to the expenses.

Have your agent throw a broker open (possibly with food) to get agents through and get feedback. 

I do have great cleaners and they will drop items off or handle some small items (for a charge). luckily that doesnt happen that often.

The only other move in charges that we have are for pets, remote controls, and some other odd items that come up.

These are just a few items that may not necessarily jump out to you in your excel spreadsheet but are often realities of owning a condo. 

If you brought your spouse and 2 kids with you, and you could argue all of your argue of your time on the trip was looking at real estate, and your personal business and activity circumstance defends being able to immediately deduct it and not treat it as a start up cost... likely 75% of much of the travel costs (airfare, food, etc) would be non-deductible. 

Hopefully, your lease says the tenants cannot modify the property without your permission.Some of the other items could be ordinary maintenance requests or something you are just stuck with.