Within a week of him moving in, we had numerous complaints from neighbors and the HOA about loud noises like domestic abuse, etc.

(The third type is the companies that don't care and don't automate, which I assume you and other BP users would weed out.)I think your company falls into the second category and it seems like they're trying but not optimized. 

It lays out the property information, deal information, scope of work and itemized budget per category, timeline, and then ultimately the terms and the estimated return the lender is set to receive.

I was also planning to set aside 25% of the rental income to add to these categories (capex, maintenance, and vacancy) but am not sure if that is over-the-top and not necessary.Maybe someone else can let me know what they tend to do?

There are numerous models to follow.  

I have NO desire to waste anyone's time ( including my own ) but like many other owners receive numerous inquiries and if the day does come to sell in the next year or two what would be an advisable screening/interviewing process.Thanks in advance for any thoughts on the topic!

We typically use that number for our basis of project cost estimation in the early beginnings of projects.I know that only addresses one of your categories but I hope that helps!

Did you ask for a cost breakdown by Trade Category?

Ian, I tried reposting this in a different category and have gotten some feedback.

SF are the most passive category, appreciate well and I can achieve very high average rents per tenant and unit.