Many - actually most in some areas - times, you will learn of it with no notice, so when the tenant exhibits enough decorum to advise you well in advance, it is best to work with them to make it a win-win scenario.In this case, the tenant has communicated they will stay for another 6-months, but cannot commit beyond that period.You can work with them on this.

I have a local commercial realtor who we started communicating but he never responded to my last.

However save every single communication you have with them. 

@Pat L.In my "other" profession, I have built data centres, international communications networks, and delivered multiple software products.

I'm don't the best communication skills.

Sounds like bad communication from the listing agent at best.

If either is unsuitable, nothing else matters.This research is conducted prior to any communication with the seller.

Primarily law - federal and local.Just the way you communicate with a borrower is regulated.You may also be required by law to have a license.To enhance the success of investing in or participating in real estate finance also requires a more thorough ability to determine realistic real estate value and understand the future value.

Other than having a solid RE team does any one have any tips or tricks regarding communication and organization to improve the overall situational awareness of projects that are directed from afar?

This includes the way you communicate with tenants, including default notices.You are in luck.