My contract is a TAR and there is the following clause(2) Landlord will NOT pay to repair the following items unless caused by Landlord's negligence:(e) items that are cosmetic in nature with no impact on the functionality or use of the item;Say while the tenants are occupying and there is a shift in the property and there are cracks in the drywall not caused by a tenant am I required to fix since this is cosmetic? 

We like to stay above 1985, the reasons being in older house you'll have to deal with lead paint, crumbling iron plumbing, asbestos remediation, aluminium wiring and functional obsolence.

Is the house functional?

The only useful function for cap rate is estimating your terminal exit value.

Hence my curiosity in Podio since I hear it is more simple to use.I am also looking at BuildingConnected as it seems to address some of my pain points as well as adding other useful functions.

Look at www.MBTA.com and there's a function where you put your starting point and destination in and it will give you commuting options.

@Cody Stegeman I use a tool called Property Tracker but it doesn't have the full functionality of what you are looking for. 

I know that I can pay 15 per month and just plug in the search function into  my wordpress site

I’ve opened up some really old pipes and saved some time getting things functional again.

It is often lumped in with repairs, which is defined by the IRS (you can look it up), but is generally understood to be actions taken to restore the functionality of an asset to its working condition.