As long as the damages are relatively small - holes in walls, broken blinds, missing light globes, broken appliances pieces, pest control, we just fix it and follow the procedure above. 

I have heard some landlords say that as part of their eviction procedure they keep a packet full of contact information for private / government programs that help tenants meet their rental needs during short periods of financial difficulty.

Your lack of a time efficient process and procedure is easy fixable.

The safe harbor applies to amounts paid during the tax year to acquire or produce what the regs call a “unit of property” (UOP), you must meet these requirements: (1) at the beginning of the tax year, the taxpayer has written accounting procedures treating as an expense for non-tax purposes amounts paid for property costing less than a specified dollar amount (which will be 2500 for you), or with an economic useful life of 12 months or less;.(2) the taxpayer treats the amount paid for the property as an expense on its books and records in accordance with its accounting procedures. ( do this on your bookkeeping software or whatever you utilize)(3) the amount paid for the UOP doesn't exceed $2,500. as substantiated by invoiceNote: The cost for the Unit of Property includes l additional costs (for example, delivery fees, installation services, or similar costs) if these additional costs are included on the same invoice with the tangible property.Eg:A purchases 100 printers at $500 each for a total cost of $500,000 as indicated by the invoice.

And by outsource I mean our housekeepers are all 1099 contractors who follow our procedures and guidelines. 

Is there a way or procedure to be able to buy the property without requiring the incapacitated person's signature or waiving the incapacitated person interest in the property. 

I am still trying to nail down my move-in/move-out procedures, so I do appreciate those tips.  

I was going onto the IRS website this morning to get an EIN and one of the questions was:You are husband and wife residing in a community property state and the only two members of a Limited Liability Company (LLC).Under Revenue Procedure 2002-69, you have the option of treating the LLC as a multi-member LLC or as a single-member LLC. 

I've established LLCs in the state I live in for other business ventures, but I'm not sure what the proper procedure is for out of state LLCs where no actual business office exists.  

Because of tenant friendly laws, there are many who abuse their rights because the only option that exists to the landlord is termination of contract and the procedure to try to evict costing the landlord thousands of dollars in legal fees, more in lost rent, and even more in the likely damage that occurs when tenants are mad about being evicted.