Although I've never had that happen to me, I did receive a medical bill for the first time...THREE years after the procedure. 

As long as the damages are relatively small - holes in walls, broken blinds, missing light globes, broken appliances pieces, pest control, we just fix it and follow the procedure above. 

I have heard some landlords say that as part of their eviction procedure they keep a packet full of contact information for private / government programs that help tenants meet their rental needs during short periods of financial difficulty.

Your lack of a time efficient process and procedure is easy fixable.

The safe harbor applies to amounts paid during the tax year to acquire or produce what the regs call a “unit of property” (UOP), you must meet these requirements: (1) at the beginning of the tax year, the taxpayer has written accounting procedures treating as an expense for non-tax purposes amounts paid for property costing less than a specified dollar amount (which will be 2500 for you), or with an economic useful life of 12 months or less;.(2) the taxpayer treats the amount paid for the property as an expense on its books and records in accordance with its accounting procedures. ( do this on your bookkeeping software or whatever you utilize)(3) the amount paid for the UOP doesn't exceed $2,500. as substantiated by invoiceNote: The cost for the Unit of Property includes l additional costs (for example, delivery fees, installation services, or similar costs) if these additional costs are included on the same invoice with the tangible property.Eg:A purchases 100 printers at $500 each for a total cost of $500,000 as indicated by the invoice.

And by outsource I mean our housekeepers are all 1099 contractors who follow our procedures and guidelines. 

Is there a way or procedure to be able to buy the property without requiring the incapacitated person's signature or waiving the incapacitated person interest in the property. 

I am still trying to nail down my move-in/move-out procedures, so I do appreciate those tips.  

I was going onto the IRS website this morning to get an EIN and one of the questions was:You are husband and wife residing in a community property state and the only two members of a Limited Liability Company (LLC).Under Revenue Procedure 2002-69, you have the option of treating the LLC as a multi-member LLC or as a single-member LLC. 

I've established LLCs in the state I live in for other business ventures, but I'm not sure what the proper procedure is for out of state LLCs where no actual business office exists.