You don't know the law, you don't know how to handle difficult tenants, and you aren't local to work on it.This is what Ohio law says: “The tenant shall not unreasonably withhold consent for the landlord to enter into the dwelling unit in order to inspect the premises, make ordinary, necessary, or agreed repairs, decorations, alterations, or improvements, deliver parcels that are too large for the tenant’s mail facilities, supply necessary or agreed services, or exhibit the dwelling unit to prospective or actual purchasers, mortgagees, tenants, workmen, or contractors.”I would give the tenant a short, direct warning that they have 72 hours to coordinate with the vendor and set a schedule for repairs.

My cost per letter is $0.82 with postage plus my time to sign, hand address, seal, mail and document send dates in CRM.  

@Jessica Stinnette assuming the emails are sent via an integrated mail provider I.e, gmail?

@Regina Bailey you can send the 5 day via certified mail.

I don't have a dynamic budget, but I am ready to use what little I have to start with to get something in the mail!

Please share your mail ID.

Chicago REIA has over 800 member most don't do mailings or active marketing at all. 

Mail them the documents or use some online service like DocuSign

Spoke with an Attorney who advised that I was correct in the situation and mentioned posting notice on the Tenants door, as well as Certified Mail, then going to the Magistrates office to file and Landlord / Tenant Complaint.

If we can't get an address to either party to mail a certified letter then a private investigator must be hired to locate them.