My New Landlord Transition Letter - please critique!

[Nicholas Jose]

Good afternoon, BP.

I've been looking at New Landlord Transition letters on this site and wanted to create one for myself. I took pre-existing ideas from other members, re-wrote them, and added my own spin to them and posted the draft below. (If you see similar wording/phrasing, it may have come from you, to which I give full credit!) Anyways, here's what I've came up with:

++++++++

[TODAY’S DATE]

[RESIDENT’S NAME]

[STREET ADDRESS]

[APARTMENT NUMBER]

[CITY, STATE/PROVINCE ZIP/POSTAL CODE]

Re: New Landlord Transition Letter

Dear Mr. [RESIDENT’S LAST NAME],

My name is Nicholas R. Jose and I am the new Landlord of the Leased Premises. As you may have been aware, this duplex was purchased by me on [CLOSING DATE], and the resulting change in ownership will take full effect today, [TODAY’S DATE]. Your current Lease and payment terms are recognized until [DATE]; however, moving forward, please send all payments, maintenance requests, and correspondence to the address listed at the top of this letter.

If you are currently using an automatic draft, cash deposit, or other form of payment to pay for your residency, please contact your financial institution immediately so as to avoid any late fees and/or eviction notices.

I have included with this letter a Tenant Update Form for you to fill out. Please complete this document and return it to me as soon as feasibly possible, for it is essential that I have all of your important information on file and up-to-date. For your convenience, several self-addressed envelopes have been provided for your use.

If you have any questions, comments, or concerns, please feel free to contact me between ##:## am to ##:## pm. My email address is [XXX], and my phone number is (###) ###-####. It is recommended, however, that you reach me through email. Finally, in case of an emergency requiring urgent attention, please contact me on my cell phone anytime at (###) ###-####.

I thank you, Mr. [RESIDENT’S LAST NAME], for your diligent cooperation during this transition period. As your new Landlord, it is my high honor and distinct privilege to provide you exceptional management, prompt maintenance, sound hospitality, and a quality environment to call home!

Sincerely yours,

[SIGNATURE WRITTEN IN PEN]

Nicholas R. Jose, Manager

++++++++

Please let me know what you think!