Here is what I proposed:Setup fees : Administration Setup:One Time Fee: $400Guidebook: Using professional photos give the guests a professional tour of the house and how the home works (Wifi passwords // How to use grill // How to use propane fireplace // Hot tub instructions // Sauna instructions //Check in and check out instructions //where extras may be storedOTA (Online Travel Agency) setups: taking professional photos and actively updating your listing on popular platforms;PMS (Property Management System) Setup Smart Pricing Set upWebsite integrationOther (furniture arrangement / design / décor shopping and set up) $50 per hour· Placement fees · Marketing Cost: Variable depending on needs/wants for marketingFacebook AdsGoogle Ads Cleaners: Set up procedures/take pics of expectations· Management fee—30%Guest communicationCleaner communicationSetting Rental rateDealing with small maintenance issuesBooking CoordinationSmart Lock integrationKeeping supplies stocked (TP, paper towel, all cleaning products, coffee, filters, creamer, sugars, teas,)(Receipts would be submitted on a monthly basis for either reimbursement or book keeping purposes)Encouraging guests to leave good reviews by periodically checking in, providing a review template, and ensuring guests receive the amenities they are looking forContinued marketingMajor Maintenance fees—OwnerCleaning and laundry services fees: Cleaning fee to the guest depending on how cleaner wants to charge

Are there specific apps or software that have become game-changers for you, whether for lead generation, virtual tours, CRM management, or even transaction coordination?

Get a bunch of people to tour the property together.

I fly back to take a tour of his market meet his wife as well on my dime..

Zillow trying to do their own thing now have their own "Non exclusive touring agreement" being a workaround that again IMO doesn't do much for a buyers agent. 

I was nearly scammed by a seller in the US who I met in person, met his "associates", toured the property with and everything, but my tip off to do more research was that he was against using a third party to hold funds in escrow even when I said I would personally pay all associated fees and noted that it would not delay closing at all. 

For travel, could you find a local PM that will go to the property for you and do a tour? 

At this point we only hear back from maybe 20% of people.If they meet our qualification standard (no verification yet unless they've applied through Zillow) we schedule a tour.

Tour the property, show them the property, explain to them that the minimum requires are verfied with a background check and income verification that they pay for.

I'm going to guess they are also managing the place and are taking you for a ride-they either sold you something that wasn't turnkey or they are bilking you for repairs.I'd go and tour the properties yourself, hire your own inspector to go through and do an inspection and then get repairs done or sell if you don't want to deal with it and get rid of the PM (assuming they are connected with the turnkey company you bought from).