Here is what my EIDL documents say and I would like to discuss some points here:Borrower will not sell or transfer any collateral (except normal inventory turnover in the ordinary course ofbusiness) described in the "Collateral" paragraph hereof without the prior written consent of SBA.USE OF LOAN PROCEEDS· Borrower will use all the proceeds of this Loan solely as working capital to alleviate economic injury caused bydisaster occurring in the month of January 31, 2020 and continuing thereafter ...REQUIREMENTS FOR USE OF LOAN PROCEEDS AND RECEIPTS· Borrower will obtain and itemize receipts (paid receipts, paid invoices or cancelled checks) and contracts for all Loan funds spent and retain these receipts for 3 years from the date of the final disbursement.Borrower will not sell or transfer any collateral (except normal inventory turnover in the ordinary course ofbusiness) described in the "Collateral" paragraph hereof without the prior written consent of SBA.1.

Should a tenant "need" to expend cash for something, that cost recovery is by invoice, and not withheld from the rent.

Just don't get caught up in monthly invoices for unexpected costs where the turnkey convenience fee can be buried more than you realize.BTW - I highly respect PMs.

@Michael Dang  One of the problems with averages is it depends on how much data was used and what data. 

@Devin Dang why are you concerned it wouldn’t work when you move out?

With that said, attached is your May 1st invoice.

What they need to do in this case is provide copies of the invoices that are being deducted.

I wouldn’t send them a “past due” letter if I came to it because we cannot initiate any action during this time, but I would send them monthly invoices detailing how much is due for what months.  

Check rent rolls, IRS tax returns (at least the past 3 years), contractor invoices paid, etc.

Owners when you have a property management company, when do you receive a receipt or invoice for the items that were fix or replace in your rentals for the month so you can keep for your records?