They are very well organized and very professional, and their reported past results are exceedingly good at 24% avg annual return, but that was then (lowest interest rates in 90 years, CAP rates compressed from 8 to 3) and now is now. 

Baselane is a bookkeeping software that is designed for landlords, I've been using it over a year and it's helped me stay organized as my portfolio has grown.

Reach out to local real estate organizations for tips and connections.

My gf is very design savvy and has experience organizing homes. 

Going back to the open house form, the agent will be able to set the form to connect to a specific listing so each lead will be organized by listing.

Managed to check out one episode on organic farming.

Organizing the data was another very hard to figure out task.

You don't necessarily need a really built out one though - even just using an AirTable base (there are a lot of free templates out there) would probably give you what you need to stay organized.

In practice, it is all case by case.One of the first hurdles is the economic substance of the setup.

It helps keep everything organized and separate.