Even smaller properties should have some form of documentation for their previous year's accounting. This can even take the form of a tax return. Below are the top 5 items Due Diligence items I would be looking for.
1.Rent Roll: A rent roll provides an overview of the current tenants, their rental rates, lease terms, and any outstanding balances. It helps you assess the income potential and occupancy status of the property.
2. Operating Expenses: Request a breakdown of the property's operating expenses, including utilities, maintenance, insurance, property management fees, property taxes, and any other relevant costs. Understanding the expenses helps you evaluate the property's financial viability. If this is poorly kept up with, you will have to rely more heavily on assumptions.
3.Leases and Rental Agreements: Obtain copies of the existing leases and rental agreements for all tenants. Review the terms, including lease durations, rental rates, security deposits, and any special provisions. Understanding the lease terms helps assess the stability and potential risks associated with the property's rental income.
4. Contracting Agreements: These may include service contracts with vendors or suppliers, maintenance agreements, or agreements with any on-site staff. Reviewing these contracts will give you insights into ongoing obligations, potential costs, and the overall operational structure of the property. It's essential to understand the terms and conditions of these agreements to evaluate their impact on the property's financials and management.
5. Recent Renovations: In addition to the previous documents, it's important to inquire about any recent renovations or improvements made to the property. Request information regarding significant upgrades, repairs, or renovations that have been completed within a specified timeframe. This could include renovations to individual units, common areas, or major systems such as plumbing, electrical, or HVAC. Understanding the scope and timing of recent renovations will provide insights into the property's overall condition, potential maintenance costs, and any value-added enhancements that may have been made.
Hope this helps!