Hi Shah, Congrats on starting your landlording journey! Great job on educating yourself thus far! I will try to answer your questions...
1. It is good to list your screening criteria on the listing but a lot of people seem to miss it. When people reach out via text or email I always respond with something like this " Thank you for your interest in this home. You can call me at (***) ***-**** to find out more about the property and to set up a showing. I would also like to ask you a few questions to make sure the home is a good fit for you". When they call I ask them some screening questions to weed out some of the unqualified tenants. Here a few things I may ask. Why are you moving? Did you have trouble with you previous landlord? Have you fulfilled your currant lease? (You don't want to acquire some other landlords problem) Who will be living with you? (If multiple adults, explain that each adult will have to pass the same credit check, background check, and screening) Do you smoke? Do you have pets? (Dangerous breed, house trained, pet fee) Do you meet the minimum income requirement? (2.5X the rent) If so, Where does your income come from? (Work, disability, etc.) Do you have the money available for the first months rent, damage deposit, and utility deposit. If you like the home, when would you like to move it? (These last two will save you a lot of wasted time. People that don't have the money but think they can scrape it together in the next 30 days or people that aren't planning on moving for a month or two. My properties don't last that long!.
I no longer post that you have to have above a certain credit score. I just post that I will be running a credit report. When I speak to them I ask how their credit looks. They will usually either tell me its great or give me a run down of what I might find. I explain that I will be able to see their history of debt and whether or not they are responsible in paying it back.
2. Yes, that sounds like it should work well. I use cozy.co for my applications, credit/background check, and rent collection. I have used them for about 5 years now and have nothing bad to say about them.
3. Yes, sounds good. Explain to them that you need to collect the Security Deposit when the lease is signed and that it will finalize the transaction. Explain that it is non-refundable so if they decide later to not move forward that they forfeit the deposit. (I have wording in my lease about this)
Make sure they pay first months rent, change the utilities into their name, and whatever else you require is completed before you allow them to move in.
Best of luck to you!