@Coleman Nelson I can give you my perspective owning a PM company.
1. Correct, collect pay expenses and send payment - we did this by the 15th as long as the tenant paid on time (by the 5th to allow for any checks to bounce). We also did an ACH of the money out to the owners. Which was more cost effective and easier than checks.
2. Yes, it can be difficult to get lenders and utilities to work with you as the "agent" of the owner. We never put utilities in our company name, it had to be in the owner or tenants name and we never dealt with the lenders for that reason.
3. No, I don't think it would be common for the PM to pay the mortgage, taxes etc., what if a tenant wrote a check, you wrote a check for the mortgage, the tenant's check bounced and the tenant left or was evicted. You now have paid for a mortgage payment you must now collect from the owner. I feel like that is too much liability to take on.
4. See #3 - don't pay property taxes.
5. We had 3 accounts - an 1. Operating Account (the general fund of the business to pay expenses, payroll etc.) 2. Security Deposit (only security deposit funds were put in or taken out of this account) 3. Rent Account (only rent/owner contributions for repairs were put into this account). No, the owner did not have access to this account.
Just an FYI if you are doing business in Kentucky - you will need to provide a monthly statement to the owner, provide the tenant with the account number, address and name of the bank where that deposit is held on the lease. You will need to have a real estate license, unless you are working as an regular employee of the owner of the PM, this is just a couple of items, there are many many more.
Send me a message if you have more specific questions.
Good Luck.