wording for security reconciliation document

[Jenny Lian]

Hi Guys,

I never wrote a letter for this purpose before, please advise if this letter is appropriate. The context is the tenant caused a lot of damage to the property and I am keeping all the security deposit towards repairs. I am including an itemized list of repairs next page.

Thanks,

Dear [Tenant],

This letter is regarding your security deposit of $X for the property located at [address] for the lease period of Jan 2023 - 2024.

I am deducting $X from the security deposit for charges listed in the Resident Responsible Charges document. However, this doesn't cover all repair costs. Please issue a check to [Landlord] for the remaining $Y.

Sincerely,

Jenny Lian

[Melanie Thomas]

This is a good start. I would also recommend you include proof of needed repairs via a photo move out inspection showing damage. Good luck & happy investing!

[Colleen F.]

@Jenny Lian  A good start.  I usually I include something about the security deposit law in the state. In accordance with RI law xyz your security deposit must be returned in x days.  Attached is an itemization of damages deducted from your security deposit. your damages exceed your deposit please remit a check for x dollars.  Two important points date the letter and the itemization, send certified or trackable mail. If your state requires you to send receipts for repairs enclose copies of the receipts. Keep a signed copy.  Don't deduct anything that could be considered normal wear and tear.