wording for security reconciliation document

[Jenny Lian]

Hi Guys,

I never wrote a letter for this purpose before, please advise if this letter is appropriate. The context is the tenant caused a lot of damage to the property and I am keeping all the security deposit towards repairs. I am including an itemized list of repairs next page.

Thanks,

Dear [Tenant],

This letter is regarding your security deposit of $X for the property located at [address] for the lease period of Jan 2023 - 2024.

I am deducting $X from the security deposit for charges listed in the Resident Responsible Charges document. However, this doesn't cover all repair costs. Please issue a check to [Landlord] for the remaining $Y.

Sincerely,

Jenny Lian