Database for Organizing Deals

[Justin Williams]

I am always trying to improve our systems for organizing deals. I do mostly lower end deals but do a pretty high volume so being organized is important to really be able to track everything.

We are currently using several spread sheets on googledocs.

I have one I call "deals at a glance" that will quickly show me all the houses and what stage we are in IE Rehabbing, listed, escrow etc. This is a quick way I can "glance" at our deals and see where we are and follow up as needed. Then we have more detailed checklists for each property depending on what stage we are in etc.

We also have spreadsheets to keep track of Utility companies, investors, contractors etc.

I would love to be able to "sup" up my current systems and allow for more items such as making notes, clicking on a house and it opening up into a more detailed section. I would also love to be able to automatically track total turn around time and turn around time from each stage. IE how long does it take for my contractors to finish a job, how long until we sell, in escrow, and total turn around time. Right now we put dates on each but I would love it to keep track automatically based on when we update the "status" to the next phase.

It would be great to have date and time stamps as well as who entered what ie so we can see who turned on utilities and when or when they were turned off etc. Anyway you get the point.

Are there current databases that will do things like this that you can customize but are easy to use and not too time consuming?

I was going to contact someone to design my own but I wasn't sure if it could be online, or how involved (and expensive and time consuming it would be)

I've seen others that are made for direct mail, but as of right now this wouldn't be the main focus, so not sure if these would work...

I'm not much of a techie so any input or direction is appreciated.