When to ask a tenant about a new Lease

[Kareem C Micheli]

Thank you all in advance, I have a question about how soon I should ask my current tenant if they are going to want to sign a new lease? 

Their current lease is up at the end of June. I live in a seasonal town and new posts are being made every day from people looking for rental units that are going to be moving up here in the summer. 

[Colleen F.]

We are also fairly seasonal and most turnovers are May/June.  I provide a form about 60 days prior to expiration  by email saying we are happy with them as tenants and want offer them renewal with the lease terms/rate and response time.  If they say yes I send a lease for signature  asking that be done by x date.  The initial email usually starts the conversation on any uncertainties about staying or lets me know if people are definitely going to move. I use 60 days because if you are not renewing in my state you have to give some groups (disabled) 60 days notice.   I have gone 90 days but would not go further, people just don't know that far in advance. If I want to know sooner I will inquire verbally if they like the place and do they think they will be staying, this isn't a commitment but it helps me when I have for instance student renters who are graduating or going to internships.

Also some of the moving up in summer may not be year round renters.