Listing Rental -- keeping track of inquiries??

[Sean Kelly]

This is the first Rental I have that I havent had much success posting online.. so I put some signs up on Saturday for a property I have outside of Nashville and got 41 calls that day alone. After about the 10th caller, I set up a google voice #, put on "do not disturb", and just made the voice message give info on the property -- instructing people to leave a VM or text if they would like to set up a showing.

So far its worked but keeping track of who wants to see it and when and everyones names etc. has been really challenging. 

Never had to deal w/ the volume. I want to "automate" and "qualify" this as much as possible. But I also dont want to lose any potential tenants who dont listen to the vm and just hang up.. MOST people I speak with simply cant afford the rent..

Whats your method to the madness? 

[Bettina F.]

Ask for an email address, and send a pre-written email with details about the house and your rental criteria -- include information on needed credit score, income requirements and total move-in money needed.  Many of your prospects will not qualify, or not be interested after they get more information.  That is OK.   Get a helper and set up open house showings.  Bring applications, collect app fees, and bring a copier to make copies of driver's licenses and pay stubs right at the showings.   

You may be attracting a less internet savvy clientele with this marketing method.