Should property management company provide a W9 and copy of ID of tenants to landlord

[Yang Zheng]

I received a lot of good advice from my last post. So I figured posting another one. I am in Boston and manage properties for friends:I provide a copy of tenant ID to the landlord and ask the tenant to sign W9 so I can deposit their security deposit. My husband uses property management company in Rhode Island since his properties are there. Recently we had bad luck: one tenant got evicted and the other one has a squatter. Since that management company doesn't collect unpaid rent, I decided to report the evicted one to the credit bureau. Now the question is: the leasing director has no idea if they have a copy of the tenant ID and didn't know if they have a w9 or not. We have been asking them for these so far no feedback. Should not they have some kind of copy of IDs? I have a credit and background report for the evicted tenant, but her date of birth is blocked out. I can not use it. thanks!

[Adrian Castillo]

Hello @Yang Zheng, there seems to be confusion on how you phrase the situation. Are you managing the property for yourself or a client? Because there are different processes for both. 

Managing For a client, the potential tenant should be aware of what will be expected of them (Work History, Income X3.5 rent, Credit (580 and more, etc, and Level -2 background) within the disclosure of the actual application and how they will be evaluated and screened. Also, potential tenants will submit hard copies of government ID and paid stubs.

The client will only get the basic information, for example:

Work/Income - Check's out/Make's enough within the metrics presented. 

Credit - within the metrics presented

Level-2 - Check no activities etc

Now each state has different bylaws (check yours) In Florida, clients will get the basics I mentioned (Through Email or verbally) They will not get actual documents. 

The only way a client will receive actual documents is if tenants give authorization.  

Managing for yourself - You get everything! 

Hopefully, this help's!