Method A-each prop and all its items together Prop 1 receipts Prop 1 hoa Prop 1 loan Prop 1 tenants Prop 1 etc. OR Method B- All common items from all props together Prop 1 hoa Prop 2 hoa Prop 3 hoa Prop 1 loan Prop 2 loan Prop 3 loan Prop 1 tenants Prop 2 tenants Prop 3 tenants

Method U. The one that U are willing to do and follow.

Each property organized separately from the other properties. Because . . . tax forms require it to be reported for each property. (Like each property is its own separate business.)

@Joseph McCrillis Property A (main folder) Each below are subfolders within: 1_ Leases 2_Business LLC_Legal_Loan docs 3_Rental Analysis 4_Repair_Maint 5_ Listings 6_Pics Repeat for each property. #1 then has subfolders for each year. #3 has become a folder to do periodic rental rate analysis checks over time. I log past rates for comparison over time; I also like to check in on the same certain other properties to see how they have changed over time (if listed on a website). #5 has each time its been listed with subfolder dated, the posting, stats, Applications, notes, etc. Once the Applicant becomes a tenant, they move to folder #1.

@Joseph McCrillis I would advise against B. The possible number of different kind of documents is just too many. For wat it’s worth. This is what i do. I keep everything digital. I don’t rent but I have over 20 properties right now so my first level of folders is the county, I then have a folder for each property And for each property i have Buying Legal Rehabbing Selling Photos Surveys Receipts

@Joseph McCrillis Are you doing all paper? Anyway, I find it generally easier to track by property, then by tenant. So, make a folder of the property details/transcations, i.e. the purchase, the loan, hoa if any, Title, Title insurance policy. Basically all stuff that is important, but you won't be looking up on a day to day or really on a year to year basis. That goes to the "back of the cabinet" Then, keep a folder of receipts/bills separate for each property. For paper, if you have a lot for some reason then separate by year. Then, have one folder per tenant. Does that help?

@Joseph McCrillis all depends on how you look at the advice given. Clearly you have chosen to look at it in a very negative way, no worries. Your question is highly personal, and even if you got 5 people who all agreed Option B was better for them it doesn't matter. Which one of the two plans are you willing to follow? Which one of the two plans fit your brain better?If you are not sure, I would suggest trying both and see what one fits, which is easier for you etc? Point is, regardless of what works for others, getting organized requires your brains buy off. Either way, wish you the best on your journey!

@Scott M. Organizing is not my forte and I'm going to try a new method as my current "method U sucks big time. Before I try both methods to see which one is better and/or more efficient I wanted to see what works for others. Your input was not helpful.