Now I'm reviewing to improve my system to determine if and when an appraisal is appropriate. 

I also know that some people will work the system.

If the tenants don't change that one, it could actually result in maintenance calls and/or potential damage to the HVAC system. 

I'm renting my house out soon, and want to make sure I have systems in place to save documents, hold security deposit, keep track of repairs, etc.

Each month, we have tremendous Contractual Obligations and payments to make - Grocery-Bills, Utilities, Mortgages, Plumbers, Electricians, Medical Insurance Premiums, Property-Insurance, Sewer-Water, Oil, Gas, Electricity, Property Taxes, Cable & Internet, Cell-Phone, Income-Taxes...Are we now doing away with our entire system of Contract & Tort Law?   

Not to say there are not some hucksters trying to game the system.

Managing as many units as they do, I trust in them having proper systems in place to make this as seamless and painless (I know, I know...) as possible for all their investors.I am NOT freaking out (yet) about being able to pay the mortgages if rent dries up. 

Because of the way politics works, appraisals, and the entire appraisal industry as a result, are exactly as the banks would have them.With this rating system being proposed in this thread, for starters there already is Yelp, and for seconds you would be complaining about a service you did not receive.

There is an entire separate court system and set of laws and responsibilities that governs the relationship between a landlord and a tenant.

I used a low number for cap ex and service because this will be a complete gut remodel so I was assuming all new systems.