What I'm unsure about is how to decide when I should file.

Get a copy of the court filings, they should be available online at https://courts.akronohio.gov/AkronCaseInformation/ Also check the property records and make sure your properties are registered with the county.

Here's Part 1 of my story:https://www.biggerpockets.com/forums/55/topics/690349-from-bankruptcy-to-1-000-units-part-1-thru-the-dark-tunnel

The owner received the notice of discharge, due to bankruptcy, from the lender in Feb 2019.Because I have the connection to the former owners, I know who the lender is and I know that the property is not currently being communicated to the public as a foreclosure.

I have had several frivolous complaints filed against our companies by borrowers in attempts to stop foreclosures.

You have to have the RHIP forms on file (completed by a certified RHIP person) showing that you are doing annual inspections and keeping the properties up.See:https://code-enforcement.saccounty.net/Programs/Pages/RHIP.aspx

At your local courthouse your researching the decedent's probate file to see if the estate(s) has property.

And well, 'sales' happen.What's important here, is the (PID=PIN) column 'O' is what you can use to match against the county file in the future, for your own updates to owner information.Enjoy.

The cost of flat per file compliance gibberish exceeds the revenue on a $50k mortgage.

Sometimes when a tenant does not pay you can get mad, take them to court, win, file judgements, etc, etc.