The first part of your paragraph is unnecessary.

Im in the process of screening some applicants, one of whom is moving from out of state. 

Emails are also sent with any balance for utilities balance over $100; but they do not strictly enforce anything until the utility balance is over $500 to prevent any unnecessary evictions or eviction filings.

This is the proper method of collecting and screening applicants.

Make sure your windows have locks and you have an exterior iron screen door with a deadbolt.

You're screening standards are working perfectly, they have successfully screened out one bad tenant...

They ordered repairs over and over that were unnecessary.  

I always tell people you're welcome to see it, and don't screen them out over the phone, or they get upset and file discrimination claims.And at the open houses, I always have a few completed applications in a folder, sometimes from showings a year before, so when they ask, I say I got a few people interested, but I'll  won't pick the finalist till next week. 

When I was bird dogging for this particular investor, I got to a point where I was able to pre-screen many properties online, preview maybe 3 to 5, and pick one to show my client.

I use https://biggerpockets.mysmartmove.com/ to screen my potential tenants.