Instead of just addressing the symptom (hair in the drain), see if you can create the structure to drive your tenants towards the behavior you desire. 

There are a few things to address here.  

Used properly it can be efficient.

I have looked up the taxes and have found two owners, one has no forwarding address.... my question is how do I go about finding out more information on them as I would love to have them as rentals or even a quick sale??

I specifically have questions about:Rental InspectionsInsurance/InsurabilitySetting up an Address for the apt (123 Main Rd A & 123 Main Rd B?)

I've had a look around on the forums, but can't find any information, so apologies if this has already been addressed somewhere. 

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Which is addressed in section 6.(6) Advertises or holds self out as engaged in the business of selling, exchanging, purchasing, renting, or leasing real estate;

I guess I shouldn't think the government is going to be any more efficient than a bank...

We ONLY send personalized letters with the owner’s name, property address, and a ball-park offer.