Just snap a couple quick pictures to show what you are looking at.Good Luck!

However I am thinking of automating the process, as there is too much manual work to input and process the jobs.My objective is to :Allow tenants to send maintenance requests (with pictures!)

With equity, then the objecting claimant is back in the picture.  

Once you have an FHA loan you are not allowed to have another FHA loan unless relocating a great distance for work.Now that you have exhausted your Low Down Payment Options (Portfolio Conventional and FHA Conventional and FHA) you will need to use a Standard Conventional Loan and put 20% down to get your 3rd Duplex.The sky is the limit...you could continue to buy properties and build an empire or just stop there and enjoy more free time...I have friend who quit his job and just manages his properties now.Keep in mind that this 4 step process I outlined takes time (anywhere from 1 to 10yrs depending on the person) so keep the big picture in mind but don't let it stress you out too much.

@Brian Turnbough that sounds like a dream. i love the idea of it. there has got to be a major payoff emotionally in raising and molding your children to do well or at least decent in life. to be able to work with them and build family wealth is such a great picture to me. i hope all the best for you and your family. 

If not everytime, then what about once to get good pictures?

There are also sharable project management tools where your team can update real time with you so you can have an ongoing conversation about status with pictures, video, budget etc.

Do you take pictures of before and after, and go ahead and schedule repairs knowing everyone you call will be fully scheduled. 

@James Wise... and there's the rest of the picture.  

your cash ...What your financial picture look like?