As many systems and processes as we can document so when the time comes that we can climb our own organizational latter.

I asked about electronic records and having all of our documents in the cloud.

Copies of any Governing Documents and Budgets shall be provided prior to closing.;6.

To avoid, or at least be able to sue a scum buyer who goes around your offer after he/she learns of it, use a document common in corporate transactions.

I am not saying this to make you feel bad, but rather to remind you that we have all made mistakes and that you are doing the right thing by coming here and speaking to attorneys to seek solutions.The laws vary from state to state, and the reason why you may be getting different answers is because sometimes there are overlapping statutes that may be applicable to this rather vague and incomplete document.

We would use our attorney for the documentation needed but don't really want them involved in interacting with the seller and not sure they would be the best person to guide the transaction.Would a title company provide this service?

@Matthew Terry - If you look on your HUD-1 (the document that breaks down all the costs of the loan) it will tell you if there is a pre-payment penalty.  

Document as you wish.

I'll only add that when he shows you his insurance documents, call the insurance company and verify that his policy is in effect before you hire him.

I do not understand where liability is from a servicer for enforcing the terms of the documents, which typically includes obtaining proof of insurance yearly.