In general, this should be an easy task with a contract and some soft of state specific release mechanism. 

Little things like paint isn't the concern, but capital expenses like roof, windows, HVAC (all mechanicals) and just the general over all condition of a property that is 121 years old.

I've had 30-year-old carpet that looks brand new and 5-year-old carpet that looked like it was pulled from the floor of a mechanic shop or the local animal shelter.Your responsibility is to determine what is "beyond ordinary wear-and-tear" and charge the tenant based on depreciated value.

Your lender, auto-loan holder, credit card companies all send you invoices and give you an place to pay them.

Haha going through my post I noticed a few auto correct typos throughout so thanks for still taking the time to read it.

Here Thales could not because a mechanics lien has to be for “improvements” to the property, lawn cutting wouldn’t be eligible.

These sort of clauses were much more common 100 years ago before zoning was what it is today and private sellers used it as a mechanism to enforce some sort of development standards in an area. 

Commercial financing with Mechanics Savings Bank.

Mechanic liens don't survive a foreclosure but may take extra title work at the end to sell with warranty deed. 

Also, make sure the general mechanical room is separated and can be accessed as a common area (so don't have to access garden unit to get to meters and mechanicals).