Three different management companies have said three different things.Fines are generally either $X or Up To $X for a 1st offense.

Your Title Companies or Realtor should know of them. 

They are hard to find though.Our institutions that are similar to hard money lenders are MICs (Mortgage Investment Companies).Since financing is already hard for homeowners due to the qualfying rules, the MICs also do a lot of private first and second mortgages to homeowners.

Manually = impossibleAI municipal/county/state website scraping = maybecrowdsourced in the aggregate from individual law firms/real estate firms = possiblyA huge company or bored crypto zillionaire would have to do it and it might cost a fortune for the subscription. 

I have a management company handling my houses and I have not missed a rent payment from section 8 in years.

You can just give that statement and your spreadsheet to your tax preparer.Trying to add your paid expenses to PMC software is almost impossible, as it will misrepresent what the PMC actually did.Another option is to just send the bills to your PMC and ask them to pay from your portfolio balance.

I am currently experiencing a similar challenge to yours and have been developing software designed to assist real estate professionals like ourselves in lead organization and scheduling of showings automatically.

I contacted a title company to officially record the sale, but they are requiring 3 separate closings (and tons of extra fees) because there will be 3 liens/private mortgages recorded (one is the original mortgage that I want to reassign since the interest rate was very low; the second will be held by my son to my daughter for his portion of the equity in the home; and the third is the difference which will be between my daughter and my other LLC). 

All I know is I'm just looking for strategy help/expertise and not for a company to manage my investments/funds who preferably charges a flat fee vs a % of my assets.

You do not need a LLC for every property unless they are large multifamily assets in different locationsFor example worked with a company that had 5 buildings and 1300 units under one LLC.