You can use websites like UpWork.com to find VAs to outsource these and other tasks to.

You can get started with a 3 project limit for free and the impetus for the service is something that strips away the complexity of most PM suites and focuses on what really matters with managing projects and (specifically) the communication involved around those projects and tasks.

The most difficult things about using a VA are being comfortable enough to delegate tasks (if you like to be in control, which is true of MOST of us who choose to get into entrepreneurial ventures); and remembering to give VERY detailed instructions for EVERY task.

Reputation, time, lost opportunity, downturns ... are you anti traditional flipping too? 

LOL, to late bud, If its this difficult for you to understand such a simple task, why would I / or anyone else. want to do business with you. 

A very difficult task in the Bay Area. 

I know Canada Post will do the direct mailing for you as well, so that's probably the easiest, and they'll probably help you ensure you are not breaking any anti-spam legislation.

Found out yesterday that not only have I been having excessive issues with communication with the PMC and getting simple tasks taken care of, coupled with extensive delays in reply (avg 12 days), but upon requesting the move-in inspection report, I found out that the tenant, ALSO requested the move in inspection documents... to which I realized the PM lied to me about having completed it back in December. 

Making lists, putting items on calendars, developing systems, finding good people to do tasks, etc.

If you don't do the homework, you will give them the impression you may not be up to the task of doing the homework with real estate investing.