You can see your performance by running actual vs budget P&L for the items you already sold, for the ongoing projects, you can export the progress and put it in excel to compare it with your estimate.

Repeat.I do have a spreadsheet (nothing fancy) that I export my transactions to monthly so I can track how each property is doing.

Water, we have 0 problems, and are now looking at becoming the "middle east" of water, reaping benefits of potential export economy from such.

This is due to the fact that the IT-specialist will not even look at the CRM or hosting, which have no data export functions.

They also have ways to export information to quickbooks with their premium subscription and reports you can run to see how your business is performing.

We are not in manufacturing, nor in the service industry in the narrow sense (i.e. such as consulting, import/export and the likes).

You can add all expense details as well as the receipt image and it creates a great excel sheet you can export for your CPA at tax time.  

@Jason GentryIt becomes easier if you have a separate bank account for only your rental activities.Then you can export the bank activities out to excel.You would then need to categorize the transactions(rental income, taxes, mortgage interest, repairs, etc).Once this is done, you should be able to do a summary with a sumif formula.

Alex Craig Pros: Free for teachers & students, 50% for nonprofits, free 30 day trial, Collaboration Tool Cons: Not designed for real estateMS Project “You can not beat MS Project and how powerful it is for the price.It is COTS and I have management a portfolio of $500 million construction projects with it at once.Build your MS Project schedule with cost and export to Excel for status updates.

Sticked with Magical Miles because of simplicity and fit for my workflow.Regarding accounting - for simple rental income/expense tracking I use Landlordy, then sending exported sheet (csv file with all photographed receipts) to my accountant to do the rest.