Fast forward to a year later the wife’s business had collapsed and they moved out as scheduled.

You basically kept your checkbook on a computer and then used classes to track income and expenses by property which is what you need for your Schedule E.4.

The lesson learned was to maintain clear communication and proactive scheduling to ensure efficiency for future projects.

I point it out on flips or old houses, talk about how much it costs, and I don't think I've ever had a buyer give a flip (pun intended).The other trick for a buyer's agent is 90% of the time, they'll never know who the appraiser is or when the appraiser is scheduled or what their contact info is. 

I had to call multiple businesses looking up google reviews, check availability, get quotes then schedule.

Additionally, the ability to schedule the construction loan origination at the same time as the land settlement saves a lot of time not dealing with transactional inefficiencies. 

Not certain if similar in your market, but in our market the payments often take around 90 days to start coming in (they'll get caught up on what is owed) so if not already aware of the payment schedule it may be worth looking at in case you aren't prepared to carry the mortgage for a few months past your vacancy period. 

Scheduled for next Monday!

If you call about a property under management, schedule an appointment to see it. 

It may be possible for the homeowner to talk with their lender's workout department and negotiate terms to pay off the arrears, penalties and late fees on a new schedule.