The gutters made a big difference I'm sure the grading will be the last solution. 

Besides, options investing requires a lot of active attention (at least my methods did), and I found myself spending a good chunk of my day monitoring my investments and making adjustments.

I want to eradicate this issue fast so I am looking for any referrals for someone that has extreme solutions to solve this ASAP! 

Best solution would be a sump pump at the lowest point.

Does anyone have a spreadsheet or other free solution for tracking what was mailed, when, any response, etc... that you would recommend?

If you are worried about the liabilities surrounded with purchasing the property under your own name, you can increase the limits on your insurance policy similar to what @Brian Ellis said for a relatively low cost - especially for general liability.As per @Benjamin Haberman's approach, purchasing an umbrella policy will offer you much more protection than merely increasing the limits on your primary policy, however this will come at a premium price.Both solutions are viable; it just depends on your risk appetite and annual insurance cost your comfortable paying.

We are going for mediation to try to see if we can find a solution and get the deposit back.What do you think?

. $25.00 minABANDONED PROPERTY REMOVAL DISPOSAL CHARGESKitchen table $20.00, Kitchen chairs $10.00 each, Upholstered chairs $20.00 each, Sofa/ Couch $35.00- $50.00, Hide abed $45.00, Mattress $20.00, Box Spring $20.00, Dressers $40.00,shelves, entertainment centers, bookcases, end tables, coffee tables, $15.00 - $50.00 each.Computers, Monitors $15.00 each, Televisions & Stereo Equipment $25.00 - $50.00 per item.

Well explained example Charlie MacPherson, and great solution suggestion at the end.  

I know there is a solution in between SBA and merchant cash advance, and we could afford the fees average at 10% out the door in 3-4 months (preferably interest only until maturity) is doable (well, we did it with Kabbage.com at ~13% in 6 months).