I was thinking if 3 of us shared one, it would cut down costs and provide each of us that additional support we may need to juggle all of our tasks. 

Additionally, setting up leases and utilizing software platforms will simplify administrative tasks.

Organizing the data was another very hard to figure out task.

A long time ago someone asked me what I could hire someone for to tear out old cabinets, carpet, drywall, and other task.

I like Dave Ramsey and he is very anti debt.

Are you familiar with the anti-kickback provision of Section 8 of the Real Estate Settlement Procedures Act (RESPA)? 

I have to adhere to the Bank Secrecy Act and the Anti Money Laundering provisions of the Patriot Act as a bank which requires I document and report transaction activity to try to ferret out money laundering, straw purchases, structuring and so on.

I’m wondering what is rookie use and what do people recommend for management of the tasks that need to be done.

Here's a PARTIAL list:Office rentComputers, printers & softwareInternet & phone billOffice furnitureOffice supplies: paper, postage, ink, etc.Office liability insuranceAuto expenses: monthly payment, insurance, gas, maintenance, registration/plate feesBroker license fees: annual, monthly board & MLS fees, continuing education fees, E&O insuranceEquipment: lockboxes, signs, etc.Business income tax preparation and paymentsStaff payroll & payroll taxes Time Tasks: answering phones, calling past due tenants, scheduling tours, taking marketing pics, processing those pics, writing ads, researching rent amounts, posting ads, explaining to owners how rent determined & showing where ad posted, opening & processing mail, posting payments, bank deposits, scanning documents & posting to owner & tenant portals, explaining accounting to owners so they understand their monthly statements, taking pics/videos of repairs, finding reputable handymen and contractors, confirming they're properly licensed & insured and tracking annually, verifying repairs done properly, processing invoices for utility bills, repairs, taxes, city inspections, scheduling periodic property evaluations/inspections with tenants that don't want strangers in their homes, explaining to owners why taking so long, and more & more & more...

I predict that we will see more applications leveraging AI to perform back office mundane tasks.