The truck was enabling me to do work on properties when that was not the highest and best use of my time.

Heres another selling point for Buildium -- To send out 1099's to contractors/rental owners - just takes a few mouse clicks if you have the proper database built up in the software.They make it even easier to stay in compliance with the IRS -- any W9 I obtain from a vendor can be uploaded to the cloud and attached to the vendor in the software - if you are ever audited - easier than ever to maintain the documentation needed.One thing I am going to focus on for 2016 is any new vendor I use, will have to fill out/provide me with a W9 before they are paid.  

Each of these has been designed to cater to the different needs of property management professionals, helping to keep your business organized and your records meticulous.Buildium:Great for property managers handling a range of property types.Offers accounting, maintenance requests, leasing tools, and an online portal for tenants.AppFolio:Suitable for residential, commercial, student housing, and HOA property management.Provides features such as online rent payments, vacancy posting, maintenance requests, and accounting.Yardi Breeze:Ideal for smaller to mid-sized property managers and landlords.Features include accounting, operations, leasing, and rent collection.Propertyware:Designed for single-family and low-density residential properties.Offers customizable reports, maintenance, and inspection management.Cozy (now part of Apartments.com):Best for individual landlords rather than large property management companies.Features include listing properties, tenant screening, rent collection, and tracking expenses.Rent Manager:Good for managing a diverse portfolio of properties.Comes with a comprehensive set of tools including financial management, CRM, and reporting.RealPage:Suitable for larger firms with extensive property management needs.Provides solutions for revenue management, expense management, leasing, and more.MRI Software:Offers flexible solutions for real estate owners, operators, and occupiers.Includes tools for property-level management, accounting, and investment management.TenantCloud:Good for DIY landlords and property managers.Includes rent collection, tenant screening, and property maintenance features.Hemlane:A technology-enabled property management solution.Offers tools to advertise rental properties, screen applicants, and support local agents.I recommend exploring these options and taking advantage of any free trials they offer to find the software that best fits your needs.All the best with your property management endeavor.  

@Prell Santi I take a data based appraoch to picking markets, I'm looking for affordable, growing, B class rentals.

YNAB does push people to prioritize money/goals and enable them to set money aside which enables them to achieve their goals much faster due to this clarity and focus.Case in point, I just had a friend who has been using Mint.com to track expenses for the past 1.5 years and just switched to YNAB in the last 2 months.

This enabled me to buy a single family residence 1 year later and then rent out the 4th unit which then paid for both of my mortgages.

We are starting to have some database issues with the software when we send it back and forth with our account.

I currently use an Excel spreadsheet with filtered columns to isolate the buyers that best fit the deal, then the macro-enabled spreadsheet saves the filtered data for mail merge import to Microsoft Word.

Cannot find the LLC anywhere in the Florida Division of Corporations database (sunbiz.org).Wouldn't the LLC doing business collecting monthly rent for a property it owns need to be registered with the State of Florida? 

This could enable you to refinance with DSCR without needing to provide additional equity, since the new appraised value would likely give you at least 20% equity.