I grew out of Excel but not large enough to have a dedicated person help with accounting.

I have heard excellent things about you and your strategy as well, so I am looking forward to the call.I know quite a few investors who have had success with your program.I'd love to be able to share some of our insights as well. 

Guys like this are very polished, they have done an excellent job steering you in the direction they want with their “free” content just to hit you at the end with a $4,000 surprise.

If going through eviction process, hire an EXCELLENT attorney.

Repaired and painted fencing; repainted and repaired exterior where needed; lawn care; interior paint in all bedrooms and bathrooms; small repairs within interior; added hardware to kitchen cabinets; removed insulation from crawlspace and added vapor barrier; flashing and siding repairs; removed junk from yard and exterior building...

The results have been excellent and my occupancy has been quite high through different seasons.How did you find this deal and how did you negotiate it?

Excellent point about Motivation! 

Make up a quick Excel sheet listing all of them and then all of your criteria such as interest rate, LTV, are there closing costs, etc.

I would get @Brian Burke’s excellent book The Hands-Off Investor to teach you how to vet the best syndicators and deals.  

I open up a credit card specific to the property and put all expenses that I can on that.Use an excel spreadsheet to teach expenses, there are plenty of templates around online, you can look for one you like to work with and modify it for your needs and to match IRS expense categories.