Assuming you have a rental or lease agreement, any time a tenant communicates with you regarding something that potentially modifies the lease, your response should be that, "Per the lease, modifications are invalid unless in writing and signed by both parties.  

I'm talking about taking months after months to close on a deal and having your money tied up; every time you spend a dollar the bank wants to know why and have you write a letter…lol.

Most any local insurance agent in your town can write it.

I don't really have any analysis, I just thought the write-up was interesting.

Figure out a rehab cost estimate for the buyer and what specifically will need to be rehabbed and include that in your write up.  

Because you didn't write in your title or post about being "leary" of out of state lenders, you mentioned a company in particular which I think carries some responsibility of explaining things in a little more detail.

Today, anytime I find a good deal, I make the offer, write the contract, "confident" that the money is available even when nobody has agreed to fund me yet. 

@Adolfo Zamora If you buy from Ohio Cash Flow make sure you get them to give you their lifetime guaranteed success in writing as stated by the company owner from a previous post.

Write down your goals and then back up to ask yourself why each goal is important.  

I don't write checks from it or link to the bank account so its a little easier.