You can organize your entries by unit, and it's all free to use.

I agree with @Jamie Banks that, while it takes time, its best to develop these relationships organically.

Unless the purchase price of the original sale is fully disclosed, and even then, some underwriters require that you actually have your deed recorded with consideration thereon in the public record before they will close a second sale.

I know from the a deed recorded last month that FreddieMac got house from foreclosed former owner for 180k.

Once the municipal/state requirements are all set, do a thorough screening for any prospective tenants, have a solid lease ready to go, and take move-in pictures to have on record for any security deposit deductions after they move out.

We utilize Buildium which seems to pretty organized and easy for our tenants pay their rent through. 

It sounds like this team wasn't doing that, and therefore they weren't organized enough to serve you well.

Follow up with a certified letter so there’s a record of your request.

In general, Cohan is overhyped by gurus who mis-promote it as a loophole for people who do not bother to keep records and receipts.

My role has taught me the importance of managing systems, understanding finances, and staying organized—skills I’m eager to apply to real estate investing.I’m a newbie in the real estate world but deeply motivated to learn and take action.