When i change my mind as an investor will I communicate whats changed to my Realtor ?.

And since 1031 is a federal statute you need to look at what makes you the taxpayer from a federal perspective.Since the way you communicate with the IRS is only through your tax returns, the taxpayer for a property under 1031 is actually the tax return that reports that activity of that property. 

I run the office, I have two full time maintenance guys, a maintenance director, someone to communicate with tenants, and someone that does leasing.

I'm sorry I didn't respond at the time, I need to work on my forum/social media/communication rate for sure.

Do I need to respond to her via a certified letter or would regular communication suffice?

I've been reading & leaning about real estate investing nonstop for nearly a month now, I'll make sure i communicate how much time I've been putting into it and how much i want to be successful in this field.

Having "skin in the game" will give you credibility and make the bad deals like this easier to get through with investors if they know that you too suffered personal loss.5) Be transparent and have a high level of communication with investors. 

A few red flags include:- Poor communication (there have been firms I've contacted, left voicemails and emails and it look them weeks to get back to me.

But to soften it and keep the lines of communication open, I'd talk to him first.

Facts which can support a claim of implicit abandonment include the fact that, the owner can not be found for an extended period of time (years), the owner does not respond to communications to last known mail, phone, text, email addresses; the fact that no maintenance is being done to preserve the property, no one is paying the property taxes, etc.