I'd also explain what your pre-screening process is - that they already qualify so there won't be a ton of traffic, and the the criminal screening is complete.  

Not much through traffic there.

Preferably through a train as they are not at risk of traffic.

I should also mention that both individuals seem very punctual and organized, which speaks favorably about their ability to manage this.But as I said, not being able to see who else is in the deal does concern me a bit, so I wanted to see if that's standard or not.

I think the only thing I would change is the organization of the information.

@John Davis organizes it, and will post a notice when he has the location settled.  

I organize the one on the NW side.

I know there's various "house flipping" dedicated software out there, but I want to avoid it, as I don't know how long I'd be concentrated on this slice of the RE biz, I could be in a different part of RE in a few years, or in some unrelated biz and I like Evernote for that, but it requires going from the way I'm using it now, as a personal, one man organizer to getting more people involved in using it, but I also like it for the massive number of 3rd party tutorials, etc available to anyone needing to learn to use this software.I'd greatly appreciate ANY thoughts or suggestions on how anyone else has used tech to streamline their operations, thanks!

I immediately called a lawyer, CPA, organized and read all the forms Brandon incorporated into his "How to Manage Rental Properties" book, and began answering the things that concerned me.  

Great ideas Brian Gibbons Steve Vaughan but I found that in some areas with high traffic intersections paying a guy 50 bucks for a couple of hours holding up a colorful sign and maybe thinking outside the box having him wear a costume to draw attention and make a "call to action" to do what ever the sign says works wonders...I mean the tax guys do it as well as "we buy gold" why not us