G'Day BP Fam,We have been buying between 5-10 properties per month in Toledo for 10+ years now.Lot's of those acquisitions come from direct mail through Yellow Letters Complete.It's a fairly automated platform where we purchase the list, choose the type of letter and they send the mailers.Our back end picks up the calls, schedules walkthrough's and negotiates, etc...I haven't been too happy lately with the lists and conversions.Thought it was us and tried tweaking our backend and reviewed our processes, etc... 

I'll write every address out if I have to, but maybe someone on here has automated this process...ideas? 

Automated appraisal.

And my wife and I made an automated $25 contribution monthly to each of their account.  

For example, if you are going to require them to pay rent via an automated system, explain that clearly and give your reasons. 

Our CRM is highly automated on the sales side.

Is this one of the softwares to automate things that I should be using more of? 

Additionally, there are some tools available to you where you can bring a certain level of automation to that rental management process (ie. automatically syndicating a single listing to 10+ major listing sites, thorough tenant screening with full background checks, digital lease creation, automated online rent collection, and maintenance tracking).

I specifically with work in the area of automation and have found the articles by Aaron Kinney who focuses on automating his real estate business to be great sources on how to scale up.https://www.biggerpockets.com/renewsblog/author/aaronkinney/

I am working on building a automated company whole selling real estate.